With a full range of services to support headquarter and corporate office moves from planning to ongoing support, we make the overall experience easier and more efficient while helping reduce expense. Confirm the final move out date, including the time by which everything must be removed from the old office and the start date in the new office. Smartdraws office planning and building layout software is easy enough for beginners, but has powerful features that experts will appreciate. Once the office space has been secured, work with your it staff to ensure all technologyrelated tasks. Nov 28, 2018 office relocation project planning project plans and templates wbs. Collaborate for free with online versions of microsoft word, powerpoint, excel, and onenote. The move coordinator is critical to ensure the success of any office relocation. Housecall pro is a cloudbased field service management app for moving professionals to automate their business processes and workflows. The best results come with careful planning and buyin from the whole staff.
Built for office 365, planner lets you attach files to tasks, work together on those files, and even have conversations around tasks without switching between apps. Select a move coordinator planning is essential to a successful project. Download this office move checklist to plan your next. Managing people in a workplace transition by steve carter your client buys into your concept and design for a new, innovative work space that will require an office relocation to leverage. From a sitstand desk preference to the need for privacy or easy access to secure. Through partnership, we leverage the combined experience and resources of all the experts involved with your rel. A professionally designed office relocation planning guide contains a thorough explanation of the companys motivation to move their. Start with a base plan every office move will be unique, with different issues and challenges. Get support with planning, location analysis, budgeting and staff management. Accordants move management software has been around for over 15 years and has executed hundreds of thousands of moves from single employees right up to major office relocations from new york to london to tokyo. Just open a relevant office layout or building template. Through partnership, we leverage the combined experience and resources of all the experts involved with your relocation. The key to keeping your move on track, part 2 we covered the steps to assembling and training your team, and putting your plans in motion so that everything is prepared and ready for the big day.
A day planner template helps you efficiently plan, organize, and schedule important tasks to maximize productivity. When planning your office move, start with the most important stuff first. Small items such as buying a new shower curtain, sheets, or. Use the following office moving checklist to ensure youve considered all of these key factors. Investing in the employee experience pays real, tangible dividends. This handy excel or pdf template allows you to enter your official move date and shoots out dates when each task.
Office layout software edraw max is a truly efficient and easy office layout software for creating greatlooking design. The software links seamlessly with autocad, to overlay occupancy information onto dynamic graphical plans to support accurate move management and scenario planning. To submit an invoice to microsoft through savb, follow the instructions in step 8 of the workflow. The key to success is careful planning and experienced help. Stepup licensing enables you to migrate your software from a lowerlevel edition to a higherlevel edition, such as office standard to office professional plus, at a low cost. Select a team and assign clear roles and responsibilities. Depending on the budget and whether or not you perform cable management, get new cabling power, ethernet, video, and prewire before the move. From a sitstand desk preference to the need for privacy or easy access to secure storage, spaceiq helps you track needs and find the optimal configuration. Corporate office relocation corporate office movers. If you have been assigned the role of project manager for an upcoming office relocation, take a deep breath and follow our top tips on how to manage and execute a successful office move. Office moves and changes whether regular churn, relocations or simply what if scenario planning can be made as easy as 1 2 3.
Nov 12, 2002 to help you organize all your office relocations, download this extensive office move checklist. Schedule phone software changes schedule the move organise it resources for the move organise moving resources external and. An office floor plan is a type of drawing that shows you the layout of your office space from above. Spaceiqs innovative technology makes move management a breeze. Office moves and changes are a fact of life so it makes sense to try and make this as simple and painless as possible. Moving your business to a new office location is a multistep process that requires careful planning and several preparation steps. To help you plan out your office move, we put together an office move timeline planner that allows you to manage the steps we outlined in our five step checklist for a successful office move. After redeeming planning services vouchers, you must invoice microsoft for payment. The office relocation planner is a comprehensive guide for relocating your business.
Covering every little detail of an office move can seem next to impossible, but the. This office relocation plan document can also be used as a checklist in support of an existing office. The moving office timetable is a free and interactive tool to keep your office move on track. Move management checklist for facility managers and. Review floor plan and schedule buildout work as needed. Introduction to planning an office move office relocations have unique challenges in timing and the organization of many components. Space is harder to come by, and more companies are being forced into smaller square footage than maybe what they would ideally want, says bianca tilley, interior designer at gensler, an architecture, design, planning and consulting firm. Whether you are planning an office move, an office remodel, a new office furniture layout, or you are providing. See exactly how space, desks, and resources are being used. Office relocation planning guide how to plan an office move.
Office relocation checklist for successfully executing. Office relocation project plan tips for a successful office. Office relocation plan work breakdown structure the project. The office floor plan will typically illustrate the location of walls, doors, windows, stairs, and elevators, as well as any bathrooms, kitchen or dining areas. Quickly plan and schedule moves, resolve seating conflicts, and notify everyone involved. Based on the longstanding gantt chart model, this project plan template in excel uses a simple visual representation to show how a project will be managed over time. Based on the longstanding gantt chart model, this project plan template in excel uses a simple visual. Cath mcintyre was a writer and consultant assisting individuals and businesses in the field of home offices and office technology for over 20 years. Office relocation template best practices spiceworks. With a 3d floor plan, you can see the size, color, texture of the space, as well how the furnishings will look.
To help you plan out your office move, we put together an office move timeline planner that allows you to. For an office relocation to be planned successfully, you will need to have a logistics plan which incorporates the. Whether its growth, consolidation, relocation, or rearranging, wisps interactive scenario planning tools will help visualize future. Once the office space has been secured, work with your it staff to ensure all technologyrelated tasks have been planned, delegated and given a due date. This gantt chart excel template helps you plan, track, and synchronize the activities of a project. The purpose of this document is to provide project managers and team members with an overview of the requirements for an office relocation. Weekly assignment sheet color student assignment planner. It takes a few extra hours of planning prior to the move, but on move day, the ability to set up the machine and monitors, just plug them in and move on is invaluable. Create floor charts, floor plans, and blueprints for facilities management, move management, office supply inventories, assets inventories, office space planning and cubicles. Office relocation checklist for successfully executing your. Space is harder to come by, and more companies are being forced into smaller square footage than maybe. Webbased tools enable you to analyse space requirements, run multiple scenarios and create move plans once layouts are finalised. Our planning solutions can be delivered independently or in partnership with your real estate provider, architect, designer, move manager or project management firm.
Move your mailboxes from exchange server 2003, 2007, 2010, 20, 2016, 2019 and other mail systems to office 365. As with any large project, its best to divide the workload and assign specific. Create a scenario of your floor plan and play around with seating arrangements until everyones happy. A 3d floor plan takes your office planning to the next level. Having all of your advisors aligned is essential when planning a move. Save documents, spreadsheets, and presentations online, in onedrive. Add floor plans to spaceiq and use its space planning functions to mock up. Jul 28, 2017 download our office move checklist and timeline planner template at the links below. The definition of move management is simpleit involves relocating staff members and support materials from one space to anotherbut the planning and responsibilities that come with it can be complex. Streamline move management from daytoday relocations or largescale moves, with move managers simple move scenario planning and scheduling. Sep 26, 2016 if you have been assigned the role of project manager for an upcoming office relocation, take a deep breath and follow our top tips on how to manage and execute a successful office move. During an office move, stress levels shoot up for the whole staff.
To help you organize all your office relocations, download this extensive office move checklist. Office layout software create office layout easily from. About 12 months before youre planning to move, you should decide whos going to be involved, and start to outline your key requirements. Planning an office move is both exciting and stressfuland if youre an office manager, its probably more stressful for you than almost anyone else. A professionally designed office relocation planning guide contains a thorough explanation of the companys motivation to move their office. Software assurance by product microsoft volume licensing. Office move checklist task responsibility due date comments. How space and move management software helps in office.
Office relocation logistics checklist planning the logistics of an office relocation. Easytoread reports and dashboards take the guesswork out of your job. Centage is a budgeting software provider that offers tools for budgeting. Move management software and how move management can help. It takes a few extra hours of planning prior to the move. Move management software request a demo today cadm. Office moving checklist office relocation checklist. Demo ioffices space and move management software for free to learn more. How to plan and organize an office or business move.
Whatever your companys reason for moving whether its to relocate to a more convenient locale, or to scale the org up or down, the task wont be a small one. Most people who move feel they do not have time to set up a budget, however, not being prepared could cost you more in the longrun. Demo ioffices space and move management software for free to learn. Download our office move checklist and timeline planner template at the links below. Whenever you are planning a move, the first thing you should do is create a moving budget.
Software assurance planning services in partner center. Corporate move management service providers use advanced space and move management software to plan a new office layout and manage. Through a customizable moving checklist, personal tasks list, email reminders, and coupons you can stay organized while you move. Choose from over a hundred different planner templates and tracking templates for microsoft excel. It is recommended that the move coordinator form an. Bert thomas bertram lance, the director of office management and budget in jimmy carters 1977. Microsoft makes planning for and tracking your success simple. Office relocation logistics checklist help moving office. In case you missed it, see office relocation planning. Easily manage movesaddschanges, square footage, space allocations, office seating plans, and scenarios. The process traditionally sees an organization leave their current premises for a new office, although intra office and departmental moves are also becoming the norm.
This handy excel or pdf template allows you to enter your official. Move management checklist for facility managers and coordinators. Payments are handled through the software assurance voucher benefit savb online payment tool. It lists the major tasks you will need to undertake for your office move and tells you. Our moving planner is set to begin prior to your move and provides helpful recommendations all the way to until after your move. Roomsketcher is packed with loads of great features to meet your office design software needs. Track costs, requests and plan all of your workplace and workforce moves. When planning an office move there are lots of things to consider.
The stepup license makes it easier for you to move from a lowerlevel edition to a higherlevel edition without incurring the full cost of licensing two separate. The key to keeping your move on track, part 2 we covered the steps to. Ryan cuthbertson, e8 mission planning program manager, explained some efforts that helped move the increment forward. Experts in the fields of office relocation consulting and commercial real estate have defined the tasks associated with an. Scenarios are collaborative, so you can invite stakeholders to view and make adjustments at any time. Activate the scenario and move manager will set the changes into motion. Improvements move mission planning forward hanscom air. Move management software and how move management can. Map it out as a rough guide, you will require at least three months to prepare for a small move and for a medium to large office, at least six to eight months. One reason for the openoffice trend is the current commercial real estate market. Apr 11, 2016 one reason for the openoffice trend is the current commercial real estate market. Simplify your moves, from planning to project management.
Spaceiqs comprehensive move management module ensures that the needs of each employee are noted and met. With planner, all your teams discussions and deliverables stay with the plan and dont get locked away across disparate applications. Forwardthinking companies recognize this and are implementing solutions that empower employees at every touchpoint. You can draw a clear, easytoread office or building plan in minutes on any device. Move management software and how move management can help your office. Moving office spaces shouldnt be like moving mountains. Touch base with both your movers and your employees to confirm basic details of. Office move office relocation planner office move planning. Easily manage movesaddschanges, square footage, space allocations, office. Touch base with both your movers and your employees to confirm basic details of the move. Unlimited user licenses, 6090 day implementation, saas, ongoing cad maintenance, and dedicated advisory services. It is helpful to discuss your plans in detail with your ace relocation. Accordants move management software has been around for over 15 years and has. Due to budget restrictions, we werent able to do all the standard software development practices, but the program office figured wed take something rather than losing everything, he said.
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